Academic Coordinator, Institute for Energy Efficiency- 2035 Initiative

Santa Barbara, CA

Position Title: Academic Coordinator (Executive Director)

Organization: Institute for Energy Efficiency 2035 Initiative

Location: Santa Barbara, CA

Organization Overview: The 2035 Initiative is a collaboration between world-leading environmental policy and politics research labs at the University of California Santa Barbara. They are a project of the UCSB Division of Social Sciences, and affiliated with the UCSB Institute for Energy Efficiency.

They use cutting-edge empirical research, policy development, and media engagement to support transformational policy change in the United States and across the planet.

Position Overview:

Through the UCSB Institute for Energy Efficiency, the 2035 Initiative is seeking an Academic Coordinator I (Executive Director) who will work closely with the 2035 Initiative’s Director, Principal Investigators, and researchers working on domestic and international projects. The 2035 Initiative is a collaboration between environmental policy and politics research labs at the University of California Santa Barbara. The Initiative uses cutting-edge empirical research, policy development, and media engagement to support transformational policy change in the United States and across the planet.

Approximately 50% of the Academic Coordinator’s time will be focused on providing administrative, operational, communications, and fundraising support and the other 50% will be focused on assisting in the management and execution of specific research projects. The initiative is looking for a detail-oriented team player with the ability and willingness to juggle a broad spectrum of responsibilities to fill this dynamic role.

The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching, and service as appropriate to the position.

Duties:

  • Schedule and coordinate Initiative team meetings, travel, workshops, and events, including developing agendas, sending event invitations, handling reimbursements, and coordinating meeting logistics and catering;
  • Support fundraising efforts and projects including developing reports and presentations, taking clear and detailed meeting notes, tracking project deliverables, and following up on next steps from meetings and workshops;
  • Coordinate recruitment, hiring and appointments for staff, post-doctoral scholars and interns, scheduling interviews, organizing application materials, and developing appointment materials;
  • Support visiting scholars and faculty, including drafting letters of invitation, hosting visitors, processing visa applications, booking travel, and other logistics as requested by Principal Investigators;
  • Work with University personnel and the Initiative team to process paperwork to establish or revise grants, cooperative agreements, contracts, and other partnership materials;
  • Broadly lend support to Initiative team where needed and tackle special projects where appropriate.

Qualifications:

Basic qualifications (required at time of application)

  • A Bachelor’s degree in political science, sociology, economics, environmental studies, environmental science, public policy, public administration, communications, or a related field.
Preferred qualifications

  • Master’s degree
  • At least 1-3 years of administrative support or project coordination experience and a proven track record of excellence in administrative and logistical support;
  • Knowledge of environmental politics, policy, and institutions;
  • Ability to handle a diverse portfolio of responsibilities simultaneously, with speed, accuracy and courtesy;
  • Ability to plan and sequence tasks and projects;
  • Ability to efficiently and accurately analyze problems, gather relevant information, propose and implement practical solutions with varying levels of input from senior staff;
  • Experience working with interdisciplinary teams and adapting to support multiple work styles;
  • Experience supporting fundraising efforts, including writing and formatting proposals, reports to funders and other written materials;
  • Experience using project management or collaboration platforms such as Slack, Asana, Basecamp, etc.;
  • Experience tracking milestones and deliverables to keep projects on track;
  • Excellent computer skills, such as fluency in MS Word, PowerPoint, Excel, Google Docs, Gmail and Google Calendar.
  • Experience developing systems and processes to increase organizational efficiency;
  • Strong work ethic—highly motivated to go above and beyond a job description to support the team as needed, including a willingness to take on any task or to take the initiative to develop a deeper understanding of policies or protocol in areas that will clearly benefit the lab’s operations.

Anticipated Start Date:August 21 

Salary/Pay: $57,100 – $108,703

Application Deadline: December 31, 11:59 pm (Pacific Time)

How to Apply:

Document requirements

  • Curriculum Vitae – Your most recently updated C.V.

  • Cover Letter

Reference requirement
  • 3-5 required (contact information only)
Please provide the names and complete contact information for at least 3 references. In the event the applicant is selected as the finalist, the department will conduct a reference check before extending an offer.

Apply link: https://recruit.ap.ucsb.edu/JPF02547

Help contact: cassandratai@ucsb.edu