Great Falls, MT / Remote work negotiable

Position Title: Conservation Operations and Administration Manager

Organization: Prairie Pothole Joint Venture

Location: Great Falls, MT / Remote work negotiable

Position Overview: This position is available for a highly qualified individual to work in a joint capacity with Wildlife Management Institute (WMI) and the Prairie Pothole Joint Venture (PPJV). The successful applicant will support PPJV’s business model of achieving partnership-based bird habitat conservation through shared investment by public and private entities. The successful applicant will play an instrumental role in achieving the PPJV’s goals and objectives by managing all aspects of business operations including tracking budgets, cooperative agreements, grants, and administrative functions. The position leads and manages PPJV operations and administrative tasks to achieve a high level of accountability, cost-effectiveness, and efficiency in implementation of business functions. The position supports JV staff in strategic planning, initiative development, and work planning by identifying and conveying alignment of the PPJV’s conservation objectives, business model, and partnership opportunities.

Duties:

Cooperative and Inter/Intra-Agency Agreements

• Provide advice and guidance to states, federal agencies, Native American Tribes, and other natural resource organizations in development of agreements that facilitate achievement of shared habitat conservation objectives.
• Stay abreast of all cross-cutting federal laws and regulations and coordinate with states, Native American Tribes and other natural resource organizations, as well as other FWS programs to ensure that agreements are in compliance.
• Stay abreast of changing grant regulations for opportunities like NAWCA and NFWF funding to assist partners in applying for grants.
• Develop and administer cooperative and inter/intra-agency agreements as needed, following U.S. Fish and Wildlife Service (FWS) guidelines, to advance PPJV programs and initiatives.
• Use spreadsheets or databases to track the status of active cooperative and inter/intra-agency agreements.
• Work with cooperative agreement holders to develop service contracts and sub-awards, primarily through competition, that support and advance PPJV programs and initiatives.
• Work with PPJV coordinator to develop scope of work, deliverables, timeline, and budget for service contracts and sub-awards.
• Use spreadsheets or databases to track the status of active contracts and agreement as needed.
• Maintain electronic and hard copies of contracts and agreements. 

Budget Team and Budget Oversight

• Serve as a member of the PPJV budget team, which includes participating in quarterly team meetings and working with team to develop annual organizational budget.
• Work with PPJV coordinator to track income and expenses.
• Frequently review PPJV budget files with project coordinators to identify errors and make corrections.
• In coordination with the PPJV Coordinator, provide billing instructions to ensure expenses are charged to correct agreements and funding sources.

Administration and Operations Management

• Support major PPJV initiatives by leading and managing administrative functions necessary to achieve stated goals and objectives.
• Contribute to the development of grant/philanthropic funding proposals as requested.
• Provide assistance in the administration of grants or donations received by monitoring requirements and progress, contributing to funder reports, tracking match contributions, and other aspects of grant administration.
• Develop other agreements, such as MOUs, to advance PPJV projects and programs.
• Participate in PPJV Management Board, staff, and Science Team meetings as requested and provide team members with reminders of the requirements and deliverables associated with PPJV inter/intra-agency and cooperative agreements. Collect and produce meeting notes as requested.
• Contribute to development of a PPJV Annual Operations Plan.
• Contribute to the PPJV’s annual accomplishment reporting to the FWS.
• Coordinate and schedule staff training.
• Prepare reports associated with property, training, vehicle use, equipment, safety, travel, and various other special reports as requested.
• Facilitate federally required records management: Update and maintain records retention system and use of active files. Systematically dispose of records according to established plans and policies.
• Manage the acquisition of necessary supplies, equipment, and construction to meet staff needs.
• Ensure purchases are in accordance with Federal procurement regulations and within delegated authority.
• Supervise the inventory of all accountable property. Conduct an annual physical inventory of all accountable property.

Qualifications:

Minimum – Bachelor’s Degree in a conservation or business-related field from an accredited academic institution and three or more years of professional experience in a conservation or business-related organization.

Preference will be given to candidates who have professional experience related to office administration and management, grant writing, and partnership-based organizations that report to a Management Board of diverse partners. Experience assisting with development of annual work plans including budgets is preferred.

Start/End Dates: March 1, 2025/TBD

Salary/Pay: $65,000/year

Application Deadline: February 1, 2025

How to Apply: Please use the online application to view the full job description as well as how to apply.