Lacey, WA

Position Title: Records and Public Disclosure Coordinator

Organization: Washington Department of Shorelands and Environmental Assistance

Location: Lacey, WA

Position Overview: In this role, you will support the agency’s mission by ensuring the proper care and management of the SEA program’s records and responding appropriately to public disclosure requests. You will manage the SEA program’s central records system and coordinate response to all SEA program public disclosure requests, involving knowledge of the Public Disclosure Act (Ch. 42.17 RCW). You will provide expertise and essential technical assistance to program staff, the public, media and other state and federal agencies to ensure compliance with state records management and public disclosure laws and regulations (Ch,42.17 RCW and Ch. 44-14 WAC). You will also have the opportunity to engage in learning or sharpening your knowledge of E-Discovery and Optical Character Recognition for searching.

Duties:

• Manage day-to-day delivery, distribution, access, maintenance, and overall management of Headquarters (HQ) SEA program files and records.
• Ensure that records are maintained consistent with agency and program retention schedule, and records laws and rules.
• Process and respond to all public disclosure requests for HQ SEA program.
• Determine the nature of the public disclosure request, informational or records request, informal or formal, and then research and locate appropriate documents and materials.
• Assist the public by directing informational requests to the appropriate program, web pages, or staff.
• Manage the publications process for the SEA program, including accessibility review, use of appropriate templates, and assignment of publication numbers.

Qualifications:

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Start/End Dates: Ends June 30, 2025

Salary/Pay: $43,716.00 – $58,380.00 Annually

Application Deadline: Continuous

How to Apply: Please use the online application to view the full job description as well as how to apply.