Administrative Coordinator, Wildlands Restoration Volunteers

Longmont, CO

Position Title: Administrative Coordinator

Organization: Wildlands Restoration Volunteers

Position Overview: Wildlands Restoration Volunteers seeks an Administrative Coordinator to manage the Longmont office, and to provide administrative, program and event support to support a year-round team of experienced staff who work closely with a large corps of dedicated and inspiring volunteers. WRV is a lean and highly effective organization that relies on the flexibility of staff to accomplish a wide variety of work. This position will be in-person at our Longmont office. Preferences for occasional remote work can be considered in the future.

 
Duties:

The Administrative Coordinator is a diverse role focused on administrative support and operations management. Below is a breakdown of role responsibilities. Balance varies seasonally.

Philanthropy Administration (40%) •

  • Enter donor and gift data into donor database; regularly check accuracy of records. •
  • Write donor thank you notes and tax acknowledgement letters. •
  • Collate and mail membership renewal letters, event invitations, etc. •
  • Support the creation and distribution of the bi-annual donor newsletter.

Program Support (35%) •

  • Serve as front-line interface (phone, email, in-person) with volunteers and partners. 
  • Assist staff with volunteer recruitment and management activities. 
  • Support the creation and distribution of bi-weekly Project Digests. 
  • Support planning of annual events such as Spring Potluck, Volunteer Appreciation Dinner, Team Night, and other major non-project events.

Office / Facilities Management (25%) 

  • Maintain a well-functioning office and on-site toolshed. 
  • Manage mail system and other documents. 
  • Serve as fleet manager for WRV vehicles. 
  • Collate information for meetings / grants / audits, etc. 
  • Manage inventory of collateral materials (e.g. brochures, letterhead, t-shirts, etc.)

Qualifications:

  • Proficient with Microsoft Office (Excel, Word, Outlook), databases, and other technology 
  • Minimum of two years of relevant experience 
  • Experience managing an office, making calls and answering phones, and with customer service 
  • Experience with data entry and electronic file organization 
  • Ability to prioritize and manage several tasks simultaneously 
  • Excellent written and verbal communication skills 
  • Ability to work independently or as part of a team 
  • Working knowledge of office equipment

Salary/pay: Compensation will be $20 per hour, plus benefits that include a monthly healthcare stipend, access to a Simple IRA with up to 3% employer match, 15 days of PTO (to start) and 11 paid holidays.

Application Deadline: June 30, 2021 or until position is filled

How to apply & application deadline: Please email your resume and cover letter to jobs@wlrv.org. Applications will be reviewed starting June 30th and will continue to be reviewed until position is filled. For questions, email jobs@wlrv.org or call us at 303-543-1411. To view the full job description as well as how to apply, click here