Administrative Coordinator, Wildlands Restoration Volunteers

Longmont, CO

Position Title: Administrative Coordinator

Organization: Wildlands Restoration Volunteers

Position Overview: Wildlands Restoration Volunteers seeks an Administrative Coordinator to manage the Longmont office, and to provide administrative, program and event support to support a year-round team of experienced staff who work closely with a large corps of dedicated and inspiring volunteers. WRV is a lean and highly effective organization that relies on the flexibility of staff to accomplish a wide variety of work. This position will be in-person at our Longmont office. Preferences for occasional remote work can be considered in the future.


The Administrative Coordinator is a diverse role focused on administrative support and operations management. Below is a breakdown of role responsibilities. Balance varies seasonally.

Philanthropy Administration (40%) •

  • Enter donor and gift data into donor database; regularly check accuracy of records. •
  • Write donor thank you notes and tax acknowledgement letters. •
  • Collate and mail membership renewal letters, event invitations, etc. •
  • Support the creation and distribution of the bi-annual donor newsletter.

Program Support (35%) •

  • Serve as front-line interface (phone, email, in-person) with volunteers and partners. 
  • Assist staff with volunteer recruitment and management activities. 
  • Support the creation and distribution of bi-weekly Project Digests. 
  • Support planning of annual events such as Spring Potluck, Volunteer Appreciation Dinner, Team Night, and other major non-project events.

Office / Facilities Management (25%) 

  • Maintain a well-functioning office and on-site toolshed. 
  • Manage mail system and other documents. 
  • Serve as fleet manager for WRV vehicles. 
  • Collate information for meetings / grants / audits, etc. 
  • Manage inventory of collateral materials (e.g. brochures, letterhead, t-shirts, etc.)


  • Proficient with Microsoft Office (Excel, Word, Outlook), databases, and other technology 
  • Minimum of two years of relevant experience 
  • Experience managing an office, making calls and answering phones, and with customer service 
  • Experience with data entry and electronic file organization 
  • Ability to prioritize and manage several tasks simultaneously 
  • Excellent written and verbal communication skills 
  • Ability to work independently or as part of a team 
  • Working knowledge of office equipment

Salary/pay: Compensation will be $20 per hour, plus benefits that include a monthly healthcare stipend, access to a Simple IRA with up to 3% employer match, 15 days of PTO (to start) and 11 paid holidays.

Application Deadline: June 30, 2021 or until position is filled

How to apply & application deadline: Please email your resume and cover letter to Applications will be reviewed starting June 30th and will continue to be reviewed until position is filled. For questions, email or call us at 303-543-1411. To view the full job description as well as how to apply, click here