Cheyenne, WY

Position Title: Communications and Administrative Coordinator

Organization: Wyoming Association of Conservation Districts (WACD) and Wyoming Natural Resources Foundation (WNRF)

Location: Cheyenne, WY

Organization Overview: The WACD is a statewide nonprofit organization that represents Wyoming’s 34 conservation districts and their 170 elected Board members. The WNRF is a sister organization to the WACD that creates opportunities for conservation districts, individuals and organizations that care about the conservation of Wyoming’s natural resources. Both organizations are governed by Boards of Directors.

Position Overview: The Communications and Administrative Coordinator performs the following duties under direct supervision of the Executive Director of the Wyoming Association of Conservation Districts. The Communications and Administrative Coordinator acts as the organizational lead for WACD’s communications and administrative responsibilities.

Duties:

Communications & Event Planning

• Act as organizational lead on communications including press releases, marketing publications, and events for both WACD and WNRF.
• Update websites, including posting of relevant content and regularly reviewing for errors.
• Create and implement regular and timely internal and external communications, including e-newsletters and updates.
• Manage the WACD and WNRF presence on social media – Facebook, Twitter, LinkedIn etc.
• Coordinate with the Executive Director and other staff on annual report development.
• Assist with development and implementation of training programs, such as supervisor training, water quality training, employee training, etc.
• Assist in planning, logistics and preparation of WACD sponsored meetings such as board meetings, area meetings, convention, etc. This includes the recruitment of sponsors and development of agendas, presentation materials, programs, informational packets, nametags, etc.

Administrative

• Act as organizational lead on general administrative tasks including (but not limited to): answering phone calls; greeting and assisting visitors; receiving, sorting and distributing mail; recording of detailed notes and minutes; writing of professional correspondence; preparation, reproduction, collating, and mailing of association information.
• Oversee office maintenance contracts and vendors (utilities, snow removal, yard care, information technology, etc.) and coordinate any routine maintenance or repairs.
• Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
• Assist with scheduling for Executive Director, board members, and other employees, as needed.
• Oversee monitoring and updating of WACD’s organizational contacts, annual directory, and annual policy manual.
• Implement and maintain electronic and manual filing systems.

Grants & Contracts

• Support the Executive Director and Watershed Coordinator with natural resource and water quality programs and grants management.
• Assist with budget tracking, regular reporting, payment requests, and development of contracts.
• Assist with preparation of grant applications and proposal submissions.

Other/Miscellaneous

• Regularly review Federal Register listings and notify the Executive Director, other staff, board and association members, when appropriate, on items of interest.
• During legislative sessions, assist with tracking daily schedules and other information necessary to track legislation of importance to the Association as necessary.
• Other duties as assigned by the Executive Director.

Qualifications:

• Bachelor’s degree in communications, marketing, business, administration, or related field; or a comparable combination of education and professional experience
• Two to five years of professional experience preferred
• Experience in communications and social media including Twitter, Facebook, and LinkedIn
• Strong writing and editing skills including previous experience creating press releases or other written content at a professional level
• Proficient in general professional software applications including Office 365, Google Workspace, Adobe, etc.
• Previous experience communicating with an organization’s Board of Directors preferred
• Experience in event/meeting planning and office administration preferred
• Highly self‐motivated and ability to independently work on multiple projects at once
• Must be detail oriented and highly organized
• Adept at working with both remote and local office staff
• Works well in a dynamic work environment, responding to multiple program areas and organizational needs

Start Date: As soon as possible

Salary/Pay: $47,000 – $52,000 dependent on responsibilities and work experience

Application Deadline: Open until filled

How to Apply: To apply submit cover letter, resume, and three references to kelli.little@conservewy.com. For questions call 307-632-5716